for over a decade, from Cape Cod to California!
I believe that like you, your wedding will be unique and therefore offers a new story to tell. That's why I strive to create authentic portraits and document the real moments of your day. I do this by building a relationship with you during the planning process. On the day of your wedding, I'll arrive with my calming presence, cameras ready, and as your friend.
Throughout your celebration I'll be there capturing candid moments with my unobtrusive style. During portraits I'll give direction with the help of my ballet background to create natural photographs that feel effortless. Pair this all with my B.F.A. in photography and love of film; your wedding images will serve as a timeless reflection of your day. Because of this level of care, I only offer weddings to 10 couples each year. If my work resonates with you, let's chat to see if we would make a great match!
Do you travel for weddings?
Yes! I love to travel and often do to shoot weddings! No travel fees apply for weddings within a two hour drive of my home in Orlando. However, if your wedding is taking place further away you will receive a travel quote prior to booking. Depending on logistics you may be expected to cover the cost of airfare, hotel accommodations, and/or car rental.
What type of equipment do you use?
I am a “hybrid” shooter, which means I photograph with film and digital cameras. I absolutely love the look of film, especially when I am using my Contax 645 medium format camera. It is perfect for capturing luminous portraits and stunning detail shots. But when the lights fade or there is a lot of action going on, my Canon 5d mark iii is in my go-to digital camera. I also own and utilize an assortment of other film cameras. Regardless of what I shoot with, all the images will be edited and delivered to you as a cohesive collection.
When will we receive our photos?
Every photographer has a different time frame of delivering images. Since I shoot film, my turn around time may be a little longer than someone who solely shoots digital because of lab processing time. But trust me: it is worth the wait! You can expect an email with a link to your online gallery within 6-8 weeks from your wedding.
Tell us more about the online gallery…
The online gallery is a client proofing website where you will view your wedding photos once they are complete. The gallery will consist of a mixture of color and B&W images, each selected and edited to tell your wedding story. While you are logged in your online gallery you will also have the ability to mark your favorite images, share photos with friends and family, order high quality prints, and most importantly download the entire collection. The online gallery is live for one year. After that time the gallery will expire and you will no longer have access to your images online.
How many images will we receive?
I typically deliver 400 - 600 images per wedding. However the number of images is greatly affected by how many hours of coverage are included in your collection, whether or not there is a second shooter, and how much time during your day is dedicated for taking portraits.
How do we book you for our wedding?
If you are interested in hiring me for your wedding, let’s set up a time to meet in person or video chat. This gives us a chance to get to know each other and to make sure that we are a good match. To move forward from there, I require a signed contract, a $1,000 non-refundable retainer, and any travel fees that may apply to hold your date. I also ask that your venue be booked before we draw up our contract to eliminate any availability issues that might arise if the wedding date were to change.
"We are beyond thrilled with every aspect of Heidi's work -- from start to finish not only was she tremendously professional and helpful, but she was FUN. She really took the time to work with our budget and our various needs. With Heidi, it really felt like I could ask for anything and she would work with us to make it happen. The pictures she took were so beautiful, so lively, and truly captured the emotions of the day. We have received so many compliments on her photography since receiving them and couldn't be happier with how perfectly she captured such an important day in our lives."
"We were so fortunate to hire Heidi for our wedding. I have known her for years and I have always been impressed by her kindness, professionalism, and the quality of her work. Immediately after my husband and I got engaged, I asked her to photograph our wedding. This was such a great decision--Heidi's years of experience in the wedding industry were extremely helpful, as she helped orchestrate our timeline for first looks and family photos prior to the ceremony. Unexpected rain slightly changed our photo plans, but Heidi was full of ideas. She captured so many beautiful moments. I have had so many relatives and friends comment on how beautiful our photos are and how well the special moments were captured. I cannot recommend Heidi enough!"
"Heidi was incredibly flexible and such a joy to work with. She possesses this ability to put a bride at ease and helped allow us to enjoy each moment. We couldn't be more pleased with all the wonderful shots she was able to capture of our day. We were just in shock when we saw the results, wondering how it was possible for a team of two photographers to capture so many special moments - it was only one day! Heidi was truly a dream to work with! We highly recommend her and look forward to seeing the photos she produces in all the years to come! Thank you Heidi for creating the most beautiful memories of one of our happiest days!"
"Heidi takes timeless and beautiful photos. Not only was the large collection of photos she created stunning, but she also delivered the entire collection to us just one month after our wedding. Thanks to Heidi Vail Photography, our wedding day photos will truly be treasured for a lifetime!"
"Heidi was absolutely amazing from our engagement session to the wedding to editing and posting the photos quickly thereafter. She is so easy to work with and has a great calming way about her -- perfect for a wedding! Her photographs are beautiful and she took a lot of time to understand what exactly we wanted to capture. I would highly recommend her for any occasion you want memorialized and hope to get to work with her again."